Proposal Coordinator, Atlanta and Charlotte Georgia - Storm Water Jobs

Proposal Coordinator

Date Posted
Employer Name
Sector Name
Atlanta and Charlotte
Career Level
Mid Level


Proposal Coordinator

Woolpert, Inc. is a cutting-edge national architecture, engineering and geospatial (AEG) firm that delivers value to clients by blending engineering excellence with innovative technology and geospatial applications. 

Woolpert was recently certified as an Employer of Choice by Great Place To Work®. We believe great companies are built from exceptional people and amazing clients. As we grow, we are seeking an experienced Proposal Coordinator in our Atlanta, GA and Charlotte, NC offices.

The Proposal Coordinator works collectively with the Proposal Managers and our Water / Wastewater / Stormwater business unit leaders to support the process of creating cohesive proposals. The Proposal Coordinator is responsible for supporting the proposal process to include the creation, organization, development and production of proposals and other formally requested customer and/or market-initiated information to professionally position Woolpert. They will not only support but be included in the creation of winning proposals.

Responsibilities: Provide support to the Proposal Managers throughout the proposal development cycle and support with research, writing, editing, formatting and quality check of graphics and text for Woolpert across multiple divisions 
Research and respond to RFP content and amendments
Performs data collection and administrative tasks for proposal teams, including contacting partners, outlining requirements, and organizing and distributing information 
Researches and compiles information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
Assists with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner and according to division standards
Performs self-check of work products to eliminate repeat errors and demonstrate continuous improvement in work products
Participates in required training and knowledge sharing activities
Manage proposal deadlines, allotting sufficient time for editing, layout and design
Ensure assignments are completed and submitted on time Design marketing materials
Assist with special projects as assigned    

Requirements: Bachelor’s degree with 4 years related experience OR Master’s degree with 2 years related experience In lieu of degree a minimum of 6 years related experience is required Prior experience preparing proposals for Water / Wastewater / Stormwater or Energy industry is highly preferred. Proficiency in Microsoft Office applications (Word, Excel, Power Point) and Adobe CS4 (Adobe InDesign and Photoshop). Demonstrated ability to organize and manage multiple priorities. Ability to meet schedules, organize complex material, determine appropriate level of effort, understand technical/professional service-related material and work with minimal supervision. Ability to coordinate with multiple parties internally/externally and produce/package submittals. Superior attention to detail and handle multiple deadlines. Ability to provide outstanding customer service. Excellent written and verbal communication skills in a dynamic environment. Strong organizational, time management, attention to detail and analytical skills. Ability to work independently as well as in a team environment; offer constructive feedback and direction to support goals

ABOUT WOOLPERT: Leading Innovation and Integrity... As members of a leading design, geospatial and infrastructure management firm, Woolpert employees inspire each other to be the best through their ingenuity, diversity and vision. With projects that contribute to the sustainability, security and efficiency of federal, local and private-sector clients across the U.S. and abroad, our employees appreciate rewarding careers that contribute to advances in the Architectural/Engineering industry while also knowing they’re serving the needs of some of the best communities and organizations around the world. Presenting Opportunities and Challenges at Every Turn... As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.     

Learn more about our “Great Place To Work” certification:

Woolpert is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or veteran status. We maintain a drug-free workplace.

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